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Timetables

adding timetables to a course

To mark attendance a timetable of session first needs to be created. Follow the steps below

Timetables

are made to hold the session that are delivered during a course.

Date based sessions – Session that occur on specific days, often at regular intervals. Monday to Friday, 12:00pm–3:30pm.

Most timetable will be Date based sessions 

Sequence based session – Session that happen during a programme that may not have a day or time but do have a specific number that happen.

  1. In the attendance tab for a selected course, click the 'New timetable' link.
  2. You won’t need to chance the name of the timetable unless there is a need to use multiple timetables for the course.course, or the current name is too long. The location can be left blankblank.
andSet the style shouldappropriately be set to ‘(Date based sessions’.session in most cases)   Tick ‘Share with other courses in this qualification’ this makes it easier to navigate between different courses.courses Tickwithin ‘Pointsthe cansame bequalification entered as attendance is recorded’ this will allow us to more finely tune how we record attendance later.intake. Click ‘Create timetable and add sessions…’

Adding

To add lab sessionsessions

Session are the individual units that students will attend.

  1. DateSet shouldthe be setdate to the start date of the course or module you are working with.
  2. Un-tick you ‘nocan choose whether to set time’a time for the session. (this isn't important as the students and entertutor thewill startalready timebe aware of the session.session times. We are mostly concerned with whether the attended or not. 
  3. Make sure ‘Check for holidays’ is ticked ( this will automatically remove sessions that occur during public holidays)

in most cases we are creating sessions that repeat during the course

  1. Set repeat to ‘weeklyweekly' and maketick surethe alldays weekdaysthe aresession ticked.repeats on.
  2. Set repeat until to the end date of the course/module.
Tick ‘Use timetabled staff to automatically assign staff who are already enabled on the course. Set the Label to Studio to help differentiate different types session in the interface. Points should remain set to 1.0 Click validate

Validation will indicate if any session have been removed because they fall on holiday days and how many session are being created.

Make sure that the correct number of session will be created approximately 50 for a Studios.5 day per week, 10 week course.

To add workshopadditional sessionsessions click ‘add sessions’ in the sessions view of the attendance tab and usefollow the settingsinstruction above with the exception of selecting only the day workshop repeats on and use "workshop" as the label.above.

When validating you should get approximately 10 sessions being created.

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